Elgin Arts Association™
EAA May 2010 News
EAA General Membership Meeting Notes
May 27 2010
In Attendance:
Lynette Hampton, President
Nancy Lou Webster, Vice President
Elizabeth Sullivan, Treasurer
Sarah Page, Secretary
Frank Brabec
Mike Jewell
Sunny Jewell
Becky Kane
Ava Barker
Lynette welcomed everyone around a bite full of desert at 7:05 pm.
Elizabeth gave the Treasurer’s Report. We currently have $3,785.66 in
the bank account. There are a couple of membership checks which have not
yet been deposited.
Sarah gave a brief report on the work of the Pearls Scholarship
Committee and the scholarships awarded. There were 7 applicants for the
Pearls Scholarship. After reviewing the applications the committee
decided that rather than go through the interview process it would be to
everyone’s advantage to award the scholarships to the two applicants
that were the clear winners. Letters were sent in April to all of the
applicants and press releases were sent to the local papers and to the
High Schools. One scholarship went to Tomas Segura, a graduating senior
at Elgin High School and the other went to EAA’s own Leslie Moore, a
graduating senior at Phoenix High School. Congratulations to both! And
thank you to all who applied and participated in this important process!
The upcoming Pearls Before Swine Art Show and Silent Auction was then
discussed. The need for new volunteers and active members was the first
concern.
Lynette stated that due to circumstances in her own life she will not be
as available to help much as she would like, but has offered to handle
the creation of a timeline for needed activities, creation of an
e-postcard to announce the show, and the press releases.
Sarah agreed to be the Artist coordinator, creating and distributing the
applications, receiving the applications and fees, gathering a jury,
notifying artists of selection, coordinating the drop off and pick up of
the art work, etc.
Frank and Nancy Lou agreed to hang the show and will go soon to scope
out the location and how it will best be used.
Sunny agreed to help with Fundraising and getting donations for the
silent auction, but does not wish to be the lead for this.
Ava agreed (?) to be the “Sanity Manager” - and we all do wish her well
with that!! She will try to keep us all on track and do her best to
prevent panic and all the problems associated with dropped balls…. It
was suggested by Nancy Lou that Shirley Kivell be used as a resource for
suggestions and guidance since she has the experience of many Pearls
shows and extensive relationships with the business community in Elgin.
Sarah agreed to draft email to be sent to the EAA mailing list asking
for commitments for certain areas of responsibility for the event. This
event is going to require many more hands than those around the table
for this meeting!!!
Other details about the event based on last year’s experience were
discussed.
It has been agreed that wine will no longer be purchased for the
reception. This was the most expensive item purchased by EAA and a large
portion of it was not consumed during the reception. There will only be
wine if it is donated. That is money spent that could well have gone to
scholarships.
The show had very little traffic on Friday so it was decided that we
would not try to staff the show and keep it open on Friday this year.
The show will be open the evening of the reception, Thursday October
21st and from 10 am – 5 pm on Saturday October 23rd. Artists will be
able to pick up their art work between 5 and 6 pm on the 23rd.
The postage to send out post cards announcing the event was very
expensive and not very effective. Lynette will create an e – postcard
and Sarah will send it to every available email list, including the list
collected at the last Pearls show.
The question of grant money (especially for advertising) was raised. It
was suggested that perhaps the city could help us in this regard. Sarah
agreed to refer the question (request) to Amy Miller.
It was also suggested that the city could include information about the
PBS show and silent auction on their Hogeye advertisements for perhaps
no extra cost.
Frontier Bank on 290 graciously offered space for the next PBS show and
reception but we believe we have a downtown location, which is, of
course, preferable. Frontier Bank would be a great location for an art
show, though, so the idea of having a second show was discussed. The
idea is that the shows could be worked on simultaneously, so that
artists could be notified about both shows at once, etc. Frank and Nancy
Lou are going to follow up with Frontier Bank and try to set up a 2 week
period early in December. This would be a juried show with a fee but no
prizes. The advantage to the artists would be the great exposure it
would grant them. It was agreed that the responsibilities for the PBS
show would just continue on and double for the Frontier Bank show,
hopefully being the most efficient use of time and talent.
The June Workshop was then discussed. Elizabeth Sullivan is scheduled to
be the instructor on June 18 from 10 am – 1 pm. The room is reserved at
the library. Elizabeth will get the necessary information to Sarah who
will create a flier to send out to the mailing list. Elizabeth will
print the flier and distribute to location around Elgin. Sarah will
receive registrations by email and get the list of registrants to
Elizabeth prior to the workshop.
The meeting was adjourned at 8:15 pm after a motion from Nancy Lou and a
second from Sunny. Since we were all full it seemed a good time to stop
talking!
Thanks to everyone who attended! And Elizabeth – thank you again for
allowing us to meet at your home!