Elgin Arts Association™
EAA November 2009 News
Thursday, November 19 at 7:00 pm
Elgin Public Library Community Room
(Since we were looking for a quorum, each person after about number 7
was greeted with applause as they entered – boy were they surprised!)
Lynette welcomed everyone and opened the meeting at 7:10.
The Treasurer’s Report was given by Elizabeth Sullivan. She reported
that our current balance is $8,336.46 which does not include the $30
(recent payment from Pearls Silent Auction) she received just prior to
giving the report.
We discussed the Pearls Art Show and how we felt about the success of
the event. Lynette stated that since we have 11 months until the next
Pearls Show we will have time to secure a location that will be a better
fit for next year’s show. We all greatly appreciate the Lundrigans
allowing us the use of their space; however, we are hoping to secure a
much larger space for next year.
Lynette suggested that the Call for Artists and the solicitation of
auction items should be sent at least a month earlier than was sent this
year.
Frank suggested that we contact Melissa for next year and ask that she
consider conducting a live auction for Pearls. Everyone concurred.
Sarah suggested that since we as an organization do not have a location,
we need to think about storage in the time leading up to Pearls,
especially for donated auction items. Lynette suggested renting a
climate-controlled unit for that time period. Ava offered space at her
business, though it is a bit of a drive.
Planning for the 2010 Pearls show will begin in January, with a timeline
laid out for tasks that will need to be accomplished to ensure the
success of the show. We will be needing volunteers and hope we can count
on everyone to help with the various duties. Many hands make light work
(Proverb).
Discussion then turned to the Pearls scholarship fund, and input was
sought from those present regarding what should be included on the
application, and what our criteria should be for evaluating the
scholarship applications.
Discussion included geographic area, possible letters of recommendation,
essays, photographs of work, and personal interviews.
The EAA Committee will begin working on the definitions and guidelines
for the application process and will send folks a draft for further
input.
The next item on the agenda was the election of members to fill the
expiring terms of Vice President and Treasurer. Lynette thanked current
Vice President, Greg Silkenson, for his service on the board and offered
him “one last chance” to reconsider accepting nomination for another
term. Greg graciously declined, and though he will no longer serve on
the board, we look forward to his continuation as a very active member
of the association.
Elizabeth Sullivan accepted the nomination to serve another term as
Treasurer.
From the floor, Becky Kane nominated Nancy Lou Webster for the position
of Vice President. The floor nomination was seconded by Elizabeth.
Nancy Lou agreed to the nomination for Vice President.
Lynette asked for any other nominations from the floor, there were none.
A vote was called, and members unanimously elected both Nancy Lou
Webster as Vice President and Elizabeth Sullivan as Treasurer.
YEAH!
The December EAA Meeting (our holiday party) was then discussed. The
original date was set for Saturday, December 19; however, it was brought
to our attention that is the same date as Barry Perez’s annual show.
We discussed alternate dates and decided on Wednesday, December 16, 6pm
– 9pm at WW Treenware Mercantile. It will be a pot luck party!!! Bring
your musical instruments! Don’t play an instrument? Bring a dish to
share and your desire for fun!
Other Business: Holiday By the Tracks – Amy Miller dropped by between
meetings (prior to our meeting) and gave us a press release and maps of
the event grounds. She was encouraging artists to get their applications
in. The event got some extra funding through a grant, so they were able
to secure radio spots on 2 additional stations. Spots will run Thursday
through Saturday. New banners were put up earlier in the day.
Also, both the Christmas Tree farms are prepared to send people to the
event and signs are ready to guide people. There was a 5-page write up
in Texas Highways about Christmas Tree farms and the article focused
entirely on the two Elgin farms. Amy feels this will bring additional
people into the area and increase attendance at Holiday By the Tracks.
There being no further business, Frank moved to adjourn at 8:10.
We all proceeded to Quoffer’s to participate in their wine tasting.
Be sure to mark your calendar for the holiday party Wednesday, December
16! Watch your email for details!